Online boardroom is a real-time meeting that uses online conferencing software. The software lets participants connect to one another via a speaker and webcam, so that they can communicate and see each other. It also allows the attendees to share their screens and work on documents. Zoom and GoToMeeting are two of the most popular online meeting rooms.
Unlike face-to-face meetings virtual conferences are more difficult to keep participants engaged. Participants might have to fight the urge to check their email or texts, and they might also be distracted by distractions like kids and pets. The challenge of keeping attendees focused on the conversation is the reason why certain board members prefer online board room meeting face-to-face.
Board meetings are usually important and formal occasions, where the Board reviews organisational performance and sets the future strategy and oversees management. In certain organizations, Board meetings are held in a dedicated boardroom. Others may choose the location that best reflects their importance, for instance the conference centre or hotel.
Board portals can be used to conduct virtual meetings, reducing cost and complexity associated with governance processes. It could eliminate the need for physical board books that require a substantial investment in paper, printing and binding costs, as well as shipping. It can also reduce the time required to create and distribute materials for boards as well as the risks of exposing sensitive data via email or personal file sharing systems. A good board portal must offer security features, like solid Q&A features and an audit trail of user activities. It should be compatible across a range of devices and operating system, including iOS and Android.