A data room is a safe environment where confidential files from business can be shared with investors, partners, and other stakeholders. It comes with features like watermarking, auditing, as well as the ability to control access in granular ways. Be aware of the security features offered by the vendor and if it can support the formats that your team uses when choosing a data room vendor.
Additionally, some providers provide additional security options, like auto-indexing and fence views. Additionally, you should look for a solution that allows users to synchronize the contents of your FTP, desktop, or other external storages to the data room for speedy and easy organization. Also, check virtual data room if a data room offers a multilingual search engine and OCR for searching text within PDF and images documents.
It is essential to know whether the service you choose can redact certain fragments or even the entire document. This feature can protect sensitive information by removing personal information from PDFs or images.
Some of the top VDR providers provide complete analytics and reporting capabilities which allow you to keep track of the activities in your virtual data room. Find a service that can monitor all uploads, downloads, as well as views of files as well as providing you with custom reports based on this activity.
A trial for free is another feature that you must look for. It lets you try premium features like data uploading, collaborative features that are innovative and security features without having to commit to a long-term contract. iDeals offers a 30-day trial which includes unlimited preparation time, two administrators, 500 MB storage, dynamic watermarking and encryption for files and a basic digital rights management system.