While brainstorming ideas or sharing stories of customers or agreeing on business strategies, effective meetings aren’t something that just happens. They require time, energy and lots of planning to ensure that everyone walks home feeling that they’ve learned something useful from the event.
Meeting preparation starts with understanding what the meeting objective is. What is the group’s goal to accomplish by the end of https://medicalboardroom.com/how-to-prepare-for-a-meeting-step-by-step-overview/ the meeting? This is often referred to as the ‘Why’ behind the meeting and determines your decision-making as well as the discussion topics and the results. It’s crucial to stick to one goal to ensure that participants can remain focused.
Affirmative questions to ask prior to the start of the meeting is a good idea. Discuss the questions with your team so that they can prepare. By waiting until the meeting, you are wasting time that could be better spent for other tasks.
Creating an agenda is another key aspect of meeting preparation and it’s essential to ensure that this is collaborative, accessible and visible to everyone. The agenda provides structure to the meeting and helps ensure that it stays on topic.
It’s a good idea also to assign someone as the timekeeper and note keeper so that they can ensure the meeting starts and ends on time and that all agenda topics are discussed in the right order. It’s also helpful to assign someone to make notes available after the meeting, so all important details are recorded and distributed.