Remote business meetings are an essential aspect of effective virtual communications practices. Whether you have a fully distributed team or employees that work at home, it’s essential to ensure they are engaged in meetings that can help your company grow.
We’ve collected some helpful tips and best techniques to help you run more effective remote business meetings. By following a few simple rules of rules of conduct and taking the appropriate steps afterward, it can boost your productivity and ensure that your remote employees are on track to finish their tasks on time according to the deadlines you set.
Start with an icebreaker. In remote meetings, icebreakers or other fun employee engagement exercises can help participants express their opinions and to participate more freely. This can help establish solid relationships between your team members which is a key aspect of a healthy and productive workplace.
Accept your role as a facilitator. The secret to success in remote meetings is active facilitation. Make use of your voice or screen sharing to engage participants. Make sure you are clear in your vocabulary so that your team members can comprehend your arguments.
Be punctual in the end of your meetings. People are more distracted than ever, so an organized, short meeting with a clearly defined agenda can be more effective than a long session that is full of nonsense.
Send a summary of your remote meetings to all attendees. Include a breakdown of every discussion topic and also identify the person who is responsible for each action. This will provide your team with an easy way to reference the discussion notes and will help them stay on track to finish their deliverables on the agreed date.