http://dataspacelab.net/choosing-a-virtual-file-room-provider-a-practical-guide/
A data room online for investors is an important repository that holds all relevant documents and information all in one location. Investors are able to review hundreds of investment options each month and a well-organized data room can accelerate the process by eliminating the need to repeatedly seek documentation from the startup.
The structure of an Investor Data Room must be designed to meet the needs of investors. It may contain an area that contains the financials from the past and future of the company. This is often coupled with the rationale and assumptions used to develop the projections. A section on personal documents such as resumes as well as employment contracts and the list of team members currently in the company can be included. Other sections could include the company’s roadmap for product development as well as a whitepaper or presentation deck that outlines the company’s solution to a problem that is complex.
It is recommended that startups create a unique user experience for each investor to ensure that they are engaged with the most relevant content. It is important that the platform has quick messaging or comments as well so investors do not need to leave the data room to get in touch with the startup. A platform that is simple to use and has a clean layout will be ideal for investors who have limited time during the day to review documentation.
Investors need to be aware of the assets and liabilities of a startup in its initial stages to limit their risk and determine if they are willing to invest. This process can be speeded up through the use of the investor data room, which minimizes the chance of unpleasant unexpected surprises.
